The Office of the State Architect (OSA) annually reviews all Controlled Maintenance (CM) requests. OSA also reviews all State Agency Capital Construction Capital Renewal Requests (CCCR). Institutions of Higher Education (IHE) submit their CCCR to the Colorado Department of Higher Education. All state agencies and IHE are required to submit additional information as explained in the Budget Submission Instructions. Additionally, OSA conducts an annual verification of all CCCR CM project requests, reviews construction status, and verifies additional items as explained in the OSA Annual Verification Checklist.
Please refer to these required aforementioned documents:
- FY2025-26 Budget Submission Instructions for Capital Construction, Capital Renewal, Controlled Maintenance Projects, and Annual Reporting (updated February 2024)
- FY2025-26 OSA Verification Checklist and Meeting Agenda (updated May 2024)
Concerning capital construction project requests:
- State agencies (not institutions of higher education) are to submit CC project requests, including supplementals, through the annual budget request submission process as administered by the Office of the State Architect.
- Institutions of higher education (not state agencies) CC budget request submission instructions can be found on the Colorado Department of Higher Education's Capital Construction webpage.
The following CCCR, CM, and Annual Reporting forms are organized by their sections within the Budget Submission Instructions. Instructions for using the templates can be found on this PDF and they can be downloaded by clicking their full name. Please refer to the various program pages for policies, procedures, and required documents for capital construction project management.
| Doc. No. | Capital Construction - Capital Renewal Forms (Section 2) (State/IHE) | Doc. Type | Rev. Date |
|---|---|---|---|
| CCCR 5P | Capital Construction Capital Renewal Project Request Five Year Plan | Excel | Feb 2024 |
| Doc. No. | Capital Construction - Capital Renewal Forms (Section 2) (State Only) | Doc. Type | Rev. Date |
|---|---|---|---|
| CCCR N | Capital Construction Capital Renewal Project Request Narrative | Word | Feb 2024 |
| CCCR CS | Capital Construction Capital Renewal Project Request Cost Summary | Excel | Feb 2024 |
| S CCCR N | Supplemental Capital Construction Capital Renewal Project Request Narrative | Word | Jul 2024 |
| S CCCR CS | Supplemental Capital Construction Capital Renewal Project Request Cost Summary | Excel | Feb 2024 |
| Doc. No. | Controlled Maintenance Forms (Section 3) (State/IHE) | Doc. Type | Rev. Date |
|---|---|---|---|
| CM 5P | Controlled Maintenance Project Request Five Year Plan | Excel | Feb 2024 |
| CM S | Controlled Maintenance Project Request Summary | Excel | Feb 2024 |
| CM N | Controlled Maintenance Project Request Narrative | Word | Feb 2024 |
| CM CS | Controlled Maintenance Project Request Cost Summary | Excel | Feb 2024 |
| CM BLCC | Controlled Maintenance Project Request Building Life Cycle Cost | Excel | Feb 2024 |
| Doc. No. | Annual Facility Management Reporting Forms (Section 4) (State/IHE) | Doc. Type | Rev. Date |
|---|---|---|---|
| OSA T (IHE) | OSA Transmittal Form (Institutions of Higher Education) | Word | Feb 2024 |
| OSA T | OSA Transmittal Form (State Departments) | Word | Feb 2024 |
| OSA AMSP | Asset Management Strategy Plan | Word | Feb 2024 |
| OSA CSR | Construction Project - Status Report (CCCR and CM) | Excel | Feb 2024 |
| OSA BI | Building Inventory Report | Excel | Feb 2024 |
| OSA Exhibit K | Action Plan for Code Compliance, Exhibit K | Word | Feb 2024 |
| OSA VFMP | Vacant Facility Management Plan | Word | Feb 2024 |
| OSA A&D | Acquisitions and Dispositions Report | Word | Feb 2024 |
| OSA EPC | Energy Performance Contract Report | Word | Feb 2024 |
| OSA HPCP | High Performance Certification Program | Word | Feb 2024 |