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The Office of the State Architect (OSA) annually reviews all Controlled Maintenance (CM) requests. OSA also reviews all State Agency Capital Construction Capital Renewal Requests (CCCR). Institutions of Higher Education (IHE) submits their CCCR to the Colorado Department of Higher Education. Additionally all State Agencies and IHE are required to submit additional information as explained in the Budget Submission Instructions.
OSA conducts an Annual Verification of all CCCR CM project requests, reviews construction status and additional items as explained on the OSA Annual Verification Checklist. This year's version of the Checklist is still being updated and will be posted closer to when site visits commence.
State agencies (not institutions of higher education) are to submit requests for capital construction projects, including supplementals, through the annual budget request submission process as administered by the Office of the State Architect. Please refer to the following required documents:
FY2025-26 Budget Submission Instructions for Capital Construction, Capital Renewal, Controlled Maintenance Projects, and Annual Reporting PDF (updated February 2024)
(For institutions of higher education capital construction budget request submission instructions refer to the Colorado Department of Higher Education, Capital Construction).
This web page is separated out by the sections of the instructions: CCCR forms (Section 2), CM forms (Section 3), and Annual Facility Management Reporting forms (Section 4).
Agencies/IHE: Documents shall be DOWNLOADED to your computers and saved as Word or Excel files. Editing shall take place in the downloaded Word or Excel file.
CCCR Forms (Section 2) (all State Departments and Institutions of Higher Education)
- Capital Construction Capital Renewal Project Request - Five Year Plan CCCR 5P (Excel) Rev 2-2024
CCCR Forms (Section 2) (State Departments only)
- Capital Construction Capital Renewal Project Request - Narrative CCCR N (Word) Rev 2-2024
- Capital Construction Capital Renewal Project Request - Cost Summary CCCR CS (Excel) Rev 2-2024
- Supplemental Capital Construction Capital Renewal Project Request – Narrative S CCCR N (Word) Rev 2-2024
- Supplemental Capital Construction Capital Renewal Project Request - Cost Summary S CCCR CS (Excel) Rev 2-2024
CM Forms (Section 3) (all State Departments and Institutions of Higher Education)
- Controlled Maintenance Project Request - Five Year Plan CM 5P (Excel) Rev 2-2024
- Controlled Maintenance Project Request Summary CM S (Excel) Rev 2-2024
- Controlled Maintenance Project Request - Narrative CM N (Word) Rev 2-2024
- Controlled Maintenance Project Request - Cost Summary CM CS (Excel) Rev 2-2024
- Controlled Maintenance Building Life Cycle Cost Worksheet CM BLCC (Excel) Rev 2-2024
Annual Facility Management Reporting forms (Section 4) (all State Departments and Institutions of Higher Education)
- OSA Transmittal Form OSA T (Institutions of Higher Education) (Word) Rev 2-2024
- OSA Transmittal Form OSA T (State Departments) (Word) Rev 2-2024
- Asset Management Strategy Plan OSA AMSP (Word) Rev 2-2024
- Construction Project - Status Report OSA CSR (Excel) Rev 2-2024
- Building Inventory Report OSA BI (Excel) Rev 2-2024
- Action Plan for Code Compliance, Exhibit K OSA K (Word) Rev 2-2024
- Vacant Facility Management Plan OSA VFMP (Word) Rev 2-2024
- Acquisitions and Dispositions Report OSA A&D (Word) Rev 2-2024
- Energy Performance Contract Report OSA EPC (Word) Rev 2-2024
- High Performance Certification Program OSA HPCP (Word) Rev 2-2024
(Please refer to the various program pages for policies, procedures and required documents for capital construction project management.)