The Office of the State Architect (OSA) annually reviews all Controlled Maintenance (CM) requests. OSA also reviews all State Agency Capital Construction Capital Renewal Requests (CCCR). Institutions of Higher Education (IHE) submit their CCCR to the Colorado Department of Higher Education. All state agencies and IHE are required to submit additional information as explained in the Budget Submission Instructions. Additionally, OSA conducts an annual verification of all CCCR CM project requests, reviews construction status, and verifies additional items as explained in the OSA Annual Verification Checklist.
Please refer to these required aforementioned documents:
- FY2026-27 Budget Submission Instructions for Capital Construction, Capital Renewal, Controlled Maintenance Projects, and Annual Reporting (updated March 2025)
- The FY2026-27 OSA Verification Checklist and Meeting Agenda will be posted in May, prior to the start of OSA's site visits.
Concerning capital construction project requests:
- State agencies (not institutions of higher education) are to submit CC project requests, including supplementals, through the annual budget request submission process as administered by the Office of the State Architect.
- Institutions of higher education (not state agencies) CC budget request submission instructions can be found on the Colorado Department of Higher Education's Capital Construction webpage.
The following CCCR, CM, and Annual Reporting forms are organized by their sections within the Budget Submission Instructions. Instructions for using the templates can be found on this PDF and they can be downloaded by clicking their full name. Please refer to the various program pages for policies, procedures, and required documents for capital construction project management.
| Doc. No. | Capital Construction - Capital Renewal Forms (Section 2) (State/IHE) | Doc. Type | Rev. Date |
|---|---|---|---|
| CCCR 5P | Capital Construction Capital Renewal Project Request Five Year Plan | Excel | March 2025 |
| Doc. No. | Capital Construction - Capital Renewal Forms (Section 2) (State Only) | Doc. Type | Rev. Date |
|---|---|---|---|
| CCCR N | Capital Construction Capital Renewal Project Request Narrative | Word | March 2025 |
| CCCR CS | Capital Construction Capital Renewal Project Request Cost Summary | Excel | March 2025 |
| S CCCR N | Supplemental Capital Construction Capital Renewal Project Request Narrative | Word | March 2025 |
| S CCCR CS | Supplemental Capital Construction Capital Renewal Project Request Cost Summary | Excel | March 2025 |
| Doc. No. | Controlled Maintenance Forms (Section 3) (State/IHE) | Doc. Type | Rev. Date |
|---|---|---|---|
| CM 5P | Controlled Maintenance Project Request Five Year Plan | Excel | March 2025 |
| CM S | Controlled Maintenance Project Request Summary | Excel | March 2025 |
| CM N | Controlled Maintenance Project Request Narrative | Word | March 2025 |
| CM CS | Controlled Maintenance Project Request Cost Summary | Excel | March 2025 |
| CM BLCC | Controlled Maintenance Project Request Building Life Cycle Cost | Excel | March 2025 |
| Doc. No. | Annual Facility Management Reporting Forms (Section 4) (State/IHE) | Doc. Type | Rev. Date |
|---|---|---|---|
| OSA T (IHE) | OSA Transmittal Form (Institutions of Higher Education) | Word | March 2025 |
| OSA T | OSA Transmittal Form (State Departments) | Word | March 2025 |
| OSA AMSP | Asset Management Strategy Plan | Word | March 2025 |
| OSA CPSR | Construction Project - Status Report (CCCR and CM) | Excel | March 2025 |
| OSA BI | Building Inventory Report | Excel | March 2025 |
| OSA Exhibit K | Action Plan for Code Compliance, Exhibit K | Word | March 2025 |
| OSA VFMP | Vacant Facility Management Plan | Word | March 2025 |
| OSA A&D | Acquisitions and Dispositions Report | Word | March 2025 |
| OSA EPC | Energy Performance Contract Report | Word | March 2025 |
| OSA HPCP | High Performance Certification Program | Word | March 2025 |